This contract is a commitment to exhibit with non-refundable payments. This application for booth space becomes an official Agreement when signed by an agent of my Company. The use of “My”, “You”, “Your” or “We” means You or Your Company for which You are signing this Agreement. We, as an exhibitor, agree to the following statements: Booths may not be re-sold, transferred or assigned without prior approval by National Hemp Expo. Only the company completing the front of this form may show the products it sells to distributors in the booth. You are responsible for Your booth, the material that You ship to and from the Show and the material in Your booth. Consequently, You should have appropriate insurance. The National Hemp Expo (“Show”) reserves the rights to reject, eject or prohibit any exhibit in whole or in part, with or without giving cause. Show liability for rejection without giving cause shall be limited to a refund to You of the amount of fees unearned at the time of ejection. However, if You or Your exhibit is ejected for violation of these rules or for any other stated reason (with cause), no return of fees will be made. You are expressly forbidden from dismantling or packing any portion of Your exhibit booth prior to the official show closing without prior approval from National Hemp Expo. Violations may result in the loss participation in future Shows and/or a $500 fee.
Booth Fees: Show requires a deposit with Space Reservation Agreement. Agreements without payment will not be processed, without exception. Methods of payment include Visa, MasterCard, Discover or American Express. Deposits are non-refundable and non-creditable. Additional booth space will be at the then current price. Any reduction in Your booth space will result in a loss of any discounts. There are no refunds for cancellations for the National Hemp Expo. All cancellations must be made in writing to Show management. If You do not pay Your invoice by the due date, You will not receive any applicable discounts. Accounts 30 days past due will pay current booth pricing. Accounts past due will be assessed 1.5% interest per month.
Booth Assignments: Booth Selection Forms and show floor plans will be made available to You based on date deposit is placed. Be sure to return Your Agreement now, so You will be included in the appropriate mailing and receive the best booth selection opportunity. You agree that Show in its sole discretion has the final say concerning the layout of the show floor. You also agree that Show has the right to relocate exhibitors for any reason.
Fire and Safety Laws: Federal, State and City Laws must be strictly observed. Cloth decorations must be flame proof. Wiring must comply with fire department’s and underwriter’s rules. Smoking in exhibits is forbidden (Vaping is allowed). Crowding will be restricted. Exhibits cannot block aisles and fire exits.
Listings and Promotional Materials: By exhibiting at the Show, You grant to Show or its affiliates a fully paid, perpetual non-exclusive license to use, display and reproduce Your name, trade names and product names in any directory (print, electronic or other media) listing Your
Company at the Show and to use such name in Show or its affiliates promotional materials.
Show shall not be liable for any errors in any listing or descriptions, or for omitting You from the Show program or other lists or materials. Show management reserves the right to edit and/or delete Show program submissions. Companies not current with payment will not be included in the Show program.
Booth Package: You will receive a. Pipe, drape, table/tables, and chairs. b. Cleaning (including booth carpet vacuuming before the Show opens if applicable) c. WIFI d. Exhibitor badges.
Assumption of Risks; Releases: You expressly assume all risks associated with, resulting from or arising in connection with Your participation at the Show including, without limitation, all risks of theft, loss, harm, damage or injury to the person (including death), property, business or profits of exhibitor, whether caused by negligence, intentional act, accident, act of God or otherwise. You have sole responsibility for Your property or any theft, damage or other loss to such property (whether or not stored in any courtesy storage area), you waive any subrogation claims that Your insurer may have. Neither Show or the exhibit facility accepts responsibility, nor is a bailment created for property delivered by or to You. Neither Show or the exhibit facility shall be liable for, and You hereby release all of them from and covenants not to sue any of them with respect to any and all risks, losses, damages and liabilities described in this paragraph.
Indemnification: You shall indemnify, defend (with legal counsel satisfactory to Show), and hold Show, its affiliates, and the exhibit facility harmless from any claims, demands, suits, liabilities, damages, losses, costs, reasonable attorneys’ fees and expenses which result from, or arise out of or in connection with: (a) Your participation or presence at the Show; (b) any breach by You of any agreements, covenants, promises or other obligations under this contract; (c) any matter for which You are otherwise responsible under the terms of this contract; (d) any violation or infringement (or claim of violation or infringement) of any law or ordinance or the rights of any party under any patent, copyright, trademark, trade secret, or other proprietary right; (e) any libel, slander, defamation or similar claims resulting from Your actions; (f) harm or injury (including death) to You; and (g) loss of or damage to Your property, Your business, or Your profits, whether caused by negligence, intentional act, accident, act of God, theft, mysterious disappearance or otherwise.
Qualifications of Exhibitor: Show, in its sole discretion, determines whether a prospective exhibitor is eligible to participate in the Show. Eligibility is generally limited to National Hemp Expo discretion, who are in good standing with Show and current in payment of charges invoiced by Show. Show reserves the right to restrict or remove any exhibit which Show, in its sole discretion, believes is objectionable or inappropriate.
Cancellation by Show: If You fail to make a payment required by this contract in a timely manner, Show may terminate this contract (and Your participation in the Show) without further notice and without obligation to refund monies previously paid. Show reserves the right to refuse You permission to move in and set up an exhibit if You are in arrears of a payment due to Show. Show is expressly authorized (but has no obligation) to occupy or dispose of any space vacated or made available by reason of action taken under this paragraph in such manner as it may deem best, and without releasing You from any liability hereunder. Show may also terminate this contract, effective upon written notice of termination, if You breach any of Your obligations under this contract, without any obligation on the part of Show to refund any payments previously made and without releasing You from any liability arising as a result of, or in connection, with such breach.
Cancellation of the Show: If Show cancels the National Hemp Expo due to circumstances beyond its reasonable control (for example: acts of God, acts of war, act of terrorism, earthquake, government emergency, or government actions, labor actions or unavailability of the Exhibit Facility), Show shall refund to each Exhibitor its exhibit space rental payment previously paid, minus a share of costs and expenses incurred, in full satisfaction of all liabilities of Show to Exhibitor. Show reserves the right to cancel, re-name or relocate Show or change the dates of the National Hemp Expo that are not more than 90 days earlier or 90 days later than the dates on which National Hemp Expo was originally scheduled to be held. If Show should take such action, no refund will be due to the Exhibitor, but Show shall assign to the Exhibitor, in lieu of the original space, such other space as Show deems appropriate and the Exhibitor agrees to use such space under the terms of this contract. If Show removes or restricts an exhibit which it considers objectionable or inappropriate, no refund will be due to the Exhibitor. If Show elects to cancel the National Hemp Expo other than for such a reason previously described in this paragraph, Show shall refund to each Exhibitor its entire exhibit space rental payment previously paid, in full satisfaction of all liabilities of Show to Exhibitor.
Copyrighted Materials: You shall not play or permit the playing or performance of, or distribution of any copyrighted material at the Show, unless You have obtained all necessary rights and paid all required royalties, fees or other payments.
Observance of Laws: You shall abide by and observe all federal, state and local laws, codes, ordinances, rules and regulations, and all rules and regulations of the exhibit facility. Without limiting the foregoing, You shall construct Your exhibits to comply with the Americans with Disabilities Act.
Taxes and Licenses: You shall be solely responsible for obtaining any licenses, permits or approvals under federal, state or local law applicable to its activities at the Show. You shall be solely responsible for obtaining any necessary tax identification numbers and permits and for paying all taxes, license fees, use fees, or other fees, charges, levies, or penalties that become due to any governmental authority in connection with its activities at the Show.
Product Liability: Exhibitors claim sole responsibility for products they sell, sample, or advertise. Exhibitors waive all liability from National Hemp Expo and KENTUCKY EXPOSITION CENTER for any injury, illness, or death resulting from products they sell, sample, or advertise. This includes but is not limited to, E-Liquid, Devices, Batteries, and Accessories. Proper battery safety shall be observed and initiated during all times while attending National Hemp Expo or on KENTUCKY EXPOSITION CENTER property. National Hemp Expo reserves the right to confiscate any devices or batteries deemed unsafe.
Additional Terms and Conditions: Show has sole control over attendance policies. Except as provided to the contrary in this contract, all monies paid by You shall be deemed fully earned and non-refundable at the time of payment. You shall conduct Yourself at all times in accordance with normal standards of decorum and good taste. In addition to its right to close an exhibit and withdraw acceptance of the contract, Show in its sole judgement, may refuse to consider You for participation in future Shows if You violate or fail to abide by the contract and any of the accompanying rules and regulations. Any amendment to this contract must be in writing and signed by an authorized representative of Show. You may not assign this contract or any right hereunder, nor may You sublet or license all or any portion of Your exhibit space. The terms and conditions of this Agreement shall govern notwithstanding any inconsistent or additional terms and conditions on any purchase order or other documents You submit to the Show. No presumption or burden of proof or persuasion shall be implied by virtue of the fact that this Agreement was prepared by a particular party. You agree if the Show takes legal action to enforce this Agreement, You shall be responsible for all reasonable costs, including attorney fees, for such enforcement.
Incorporation of Rules and Regulations: Any and all matters pertaining to the Show and not specifically covered by the terms and conditions of this contract shall be subject to determination by Show in its sole discretion. Show may adopt rules or regulations from time to time governing such matters and may amend or revoke them at any time, upon reasonable notice to You. Any such rules and regulations (whether or not included in an Exhibitor Service Manual or similar document) are an integral part of this contract and are incorporated herein by reference. You shall observe and abide by additional regulations made by Show as soon as these additional rules or regulations are communicated to You. This contract (including the Exhibitor Service Manual and any additional rules or regulations adopted by Show from time to time) states the entire agreement of the parties with respect to the subject matter hereof.
An official exhibitor service manual will be made available to exhibitors approximately 60 days before each Show. The undersigned hereby makes application for exhibit space and agrees to abide by all accompanying exhibit Terms and Conditions on this Space Reservation Agreement as well as the Exhibitor Service Manual. Applications without payment will not be assigned exhibit space until the appropriate payment is received.
Kentucky Exposition Center
937 Phillips Lane