Exhibit Space Details
Your setup includes one 6' skirted table, two side chairs, and a wastebasket. The Level 2 booths also get a 6′ thinner skirted side table and the Level 3 booths get a 2nd 6’ skirted table as well.
We are not allowed to affix anything to the walls, so any signage you bring must either stand on its own or attach to your table.
Electricity – We cannot guarantee that electricity will be available at your booth. There are some wall sockets. If you require electricity then you must purchase it through the hotel. Please let us know if you need information on how to do that (note: it is expensive).
Wifi - There is free Wifi provided by the Flamingo on the Conference floor. You will need to use your room credentials to log into it and only 2 devices can be connected at a time. Please contact the hotel front desk for any assistance.
Please prioritize safety when attendees are handling sharp or otherwise dangerous items.
Please remember that CombatCon in no way assumes any liability for any and all items left on this Conference Floor. The best security is to take it with you at closing or to lock it in Weapons Daycare.
Where do I go when I arrive at the Flamingo Hotel?
Parking can be found in the self parking garage or there is valet service.
To get to the convention floor (3rd floor of the hotel), you can take elevators from the lobby, or from your rooms. There are also escalators near the commercial businesses in the lobby area that can be used.
How do I load in/out my wares?
If you are able to, the easiest way to bring your sales items to your assigned booth is by the same elevators (Lobby Elevators) you use to access the convention floor.
If you will need the load in directly from your vehicle and want to use the Freight Elevator then please contact us at least 2 weeks prior to schedule a time. Due to the Flamingo's policies we must work with the hotel to have an employee present and to work the elevator.
How and when do I check in to CombatCon?
Thursday morning between 10:30am -6pm all vendors have priority check in. If you will be checking in later than noon on Thursday please let us know your ETA.
The registration desk is shown on the attached map. You will go past several classrooms and a hallway with restrooms on your right.
You will need a photo ID with your legal first and last name.
Vendor Hours of Operation:
Thurs, July 20: Check-in and setup will be from 10:30 am - 6 pm. Please be set up by 6pm or let us know in advance if you will not be.
6:30pm-9:30pm: Opening Celebrations will be in the Twilight Ballroom. Opening Celebrations will have music, games and activities. Please plan to staff your booths during this time.
Fri, July 21: 9 am - 7 pm the Vendor Area is Open
Sat, July 22: 9 am - 7 pm the Vendor Area is Open
Sun, July 23: 9:30 am - 6:00 pm the Vendor Area is Open
How and when do I check out?
You must Check-Out with Christopher (TB) or Hannah before departure on Sunday. Vendors are expected to be open all day Sunday. We do invite you to attend our closing celebration on Sunday. Please look for the finalized info soon.
It is imperative that you complete the One Time Sales Tax form and turn that in to Hannah before you leave on Sunday. You will receive this when you check in on Thursday. It must be filled out in triplicate and you can pay in cash or check (with checks being made out to the state of NV, not to CombatCon).
What are the rules for this Tax Form?
Nevada state law mandates that any person selling items at a hotel convention must charge Nevada state sales tax. If you already do business in Nevada and have a Nevada tax ID, then do your business as usual. For the rest of you, the State sales tax is 8.375% (it is printed on the forms). You can either add the tax yourself to be included in a sales price, or add it to the price and inform the buyer the total.
Please note that only 1 form can be submitted per booth. What if I am sharing my booth with a separate business? Please let us know immediately as this will affect our mandatory reporting and tax records. We have no issue with how you run your affairs, but we need to know.
*** You must turn in all three sections of a completed tax form at checkout on Sunday. Please hand them to Hannah and pay the tax amount in cash or by check. All checks must be made out to the Department of Taxation and be in the exact amount of tax due. ***
Note: last year we had tournament competitors express interest in items to help repair damaged gear. If your wares include anything of that nature, please let us know and bring it along. We're confident that you'll find happy customers for it.
On-Site Assistance:
Finally, for any assistance you may need please find Christopher Nelson (Trophy Bear) or Hannah Gammack. Hannah will typically be at the CombatCon Merch area (next to the registration desk) so you can go there or try her cell at 319-493-8432. Look for her to get checked in on Thursday and especially to return your Sales Tax form on Sunday.
About COMBATCON 2023
July 20th through July 23rd, 2023
CombatCon is the only global, volunteer-led event that brings together newcomers, enthusiasts, and lifelong professionals to celebrate Western Martial Arts and HEMA in this way. Convention attendees will share knowledge across disciplines: from longsword tournaments, to professional stunt choreography, to self-defense, knife-throwing classes, bullwhip training and more. Classes are designed to serve amateurs and aficionados alike so anyone can join in the action. Special Guest instructors include veterans of the entertainment industry like David Baker, Jack Dagger, Anthony and Mary De Longis and Thomas Potter. Participants have the opportunity to learn about hundreds of topics and receive expert training directly from their heroes, all while totally immersed in an inclusive community focused on safety, learning and fun. Curious spectators are also welcome to observe and enjoy world-class fighting up close, such as the popular Saber Legion tournaments HEMA tournaments and the Time Traveler’s Ball on Saturday Night.Flamingo Hotel & Casino
3555 South Las Vegas Boulevard
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