Each booth includes pipe and drape, one 8 foot covered table and two chairs.
You may rent additional booth enhancements by contacting Bob Mutton Rentals at 1818 Lakeview Drive, Fort Wayne, IN 46808, 260-432-8636, www.muttonrentals.com
Move in/Set up times are Friday, February 1st from 7:00am-5:00pm. Doors open at 9:00am on Saturday, February 2nd.
Event Hours are:
Saturday 9:00am-5:00pm
Sunday 10:00am-3:00pm
Tear down immediately following event end on Sunday at 3:00pm. Any early tear down will result in an early move out fee of $100.
You will be provided two vendor badges for your booth space upon check in.
There will also be stage demonstrations, skills challenges, door prizes and activities for the whole family. There will
be chances to win some amazing door prizes, plus all
attendees will receive the latest issue of Fort Wayne Magazine’s Golf Guide and
a one-year subscription to Golf Digest with their paid admission.
Admission: $8
Saturday 9:00 am-5:00 pm &
Sunday 10:00 am-3:00 pm
New information will be added as it develops. Questions about being a vendor or a sponsor please call (260) 461-8307 or email events@fortwayne.com.
http://www.fortwayne.com/events/n-indiana-golf-show-2019/
SportONE Parkview Fieldhouse
3946 Ice Way
Fort Wayne, IN
Official Rules and Regulations
1. Statement of Policy:
All Vendors are equal regardless of size and should be given equal opportunity, within reason, to present their product or service in the most effective manner to the audience. We ask you to be a “good neighbor” and to remember we
want you to be successful.
2. Contract Conditions:
The following contract conditions have been formulated for the protection and best interests of all concerned. As such, the terms and conditions of these official regulations shall apply to and be in effect between Fort Wayne Newspapers and the SportONE Parkview Fieldhouse, and any Vendor whose contract is received and to whom space is rented. All points not covered are subject to the decision of Fort Wayne Newspapers.
3. Definitions:
As used herein, “Producer” means Fort Wayne Newspapers. “Exhibit Management” means Fort Wayne Newspapers exhibit managers. “Vendor” means the person or firm on whose behalf booth space is rented. “Landlord” means the SportONE Parkview Fieldhouse. “Vendor Service” means any official supporter so named by the Exhibit Managers to act in the capacity.
4. Contract for Exhibit Space:
Contracts by Vendors shall be made on the official contract form only. Exhibit Management will promptly accept or reject each contract received and will furnish additional information to each Vendor whose contract has been accepted. Exhibit Management reserves the right to rearrange or renumber the floor plan and relocate any exhibit if it appears necessary for the good of all Vendors.
5. Rental:
All prices are outlined in the exhibit contract. The contract for exhibit space must be signed by a duly authorized agent of the Vendor and submitted with non-refundable deposit. Such payment along with the date of contract will be used for determination of booth selection. Any Vendor reserving booth space that fails to occupy his space by 1 hour prior to the expo beginning shall forfeit all rights to the use of assigned space and Exhibit Management reserves the right to dispose of such space, with no refund to the Vendor.
6. Vendor Service:
For our mutual protection, the Producer has selected a firm to act as official suppliers of pipe and drape, and exhibit erection. After Exhibit Management receives your contract for exhibit space, a Vendor Information Packet will be made available to you that will include all pertinent information necessary for planning your exhibit.
7. Use of Space and Solicitation in Exhibit Hall:
The aisles and other spaces in the Exhibition Hall not leased to Vendors shall be under control of the Exhibit Management. All displays, interviews, conferences, distribution of literature, lectures, sales and transactions of business of any nature whatsoever shall be made inside the space contracted for. Sideshow tactics or any undignified methods of attracting
attention will not be permitted. (Note: No person or persons, other than Vendors, will be permitted to conduct business in the Exhibition Hall or on the grounds without the express authorized permission of the Exhibit Management. Violators will be escorted from the premises of the Exhibition Hall. The Exhibit Management asks that all Vendors abide by the set rules and regulations and to report any violators to the Exhibit Management for appropriate action.)
8. Restrictions In Operating of Exhibits:
(a) Noise-Making Devices: Exhibits which include the operation of instruments, radios, taking motion pictures, public address systems, or any noise resulting from the demonstration will not annoy or disturb adjacent Vendors or expo patrons.
(b) Care of Building and Equipment: Vendors or their agents shall not injure or deface the walls of the building, the booths, or the equipment of the booths. Vendors are forbidden to drive tacks, nails or screws into the walls or woodwork. When such damage appears, the Vendor is liable to the owner of the property so damaged.
(c) Fire Prevention: All hangings must clear the floor. Electrical wiring must conform to the rules and guidelines given by the Allen County War Memorial Coliseum. This information will be included in the vendor information packets. If inspectors indicate that any Vendor has neglected to comply with these regulations or otherwise incurs fire hazard, Exhibit Management reserves the right to cancel all or such part of any exhibit(s) may be irregular. City Fire regulations must be observed. All booth decoration, fabrics, decorative or otherwise must be flame-proofed in accordance with fire prevention requirements of the City of Fort Wayne, Indiana.
(d) Safety Precautions: Vendors shall take precautions for the safety of their personnel, other Vendors and all other persons upon the premises, and shall comply with all applicable provisions of Federal, Sate and Municipal safety laws, building codes and ordinances.
(e) Maintenance of Booth Space: Vendors shall keep their booth space clean and orderly at all times and shall not engage in activity which would unduly interfere with visitors or other Vendors, or would be in violation of law, regulation or ordinances.
(f ) Construction: In general, each exhibit is entitled to a reasonable sight line from the aisle regardless of the size of the exhibit. The exposed backs or sides of all booths must be properly draped or finished with no signage so that it will not
interfere with adjoining booths. Company signage, used in any booth, can be no taller than the pipe and drape at the back of the booth, which is 8 feet high.
(g) Booth: The Vendor agrees to produce his exhibit in dignified taste and in keeping with the reputation and image of the expo and to provide staff to be present in the booth during show hours. Vendor agrees to dismantle booth only after the close of the show. No early breakdown is permitted. You may be excluded from future expos as a result of breaking down early.
(h) Enforcement: The Vendor agrees to comply strictly with applicable terms and conditions contained in the agreements between the Landlord, the Producer, and Exhibit Management regarding the Exhibition premises. The Exhibit Management reserves the right to restrict exhibits, which because of noise, method of operation, materials or any other reason, become objectionable and also to prohibit or evict any exhibit which in the opinion of the Exhibit Management may detract from the general character of the expo as a whole. This reservation includes persons, things, conduct, language, printed matter, or anything of a character which the Exhibit Management determines is objectionable the exhibit or does not conform to the standards of the expo. In the event of such restriction or eviction, the Exhibit Management is not liable for any refund or other exhibit expenses.
(i) Sales: Vendors may sell merchandise from their booth. Vendor is responsible for collecting 7% sales tax on all purchases. Distribution of free samples and advertising materials shall only be allowed from the Vendor’s Booth Space.
(j) No Assignment or Subletting: There will be no more than one business per booth. Separate businesses owned by the same entity may be allowed. This will be determined on a case by case basis, and at the discretion of Fort Wayne Newspapers.
9. Liability:
The Exhibit Management, Sponsors, Landlord, Vendor Service and their officers and staff members disclaim all liability for damages or losses caused to or by any Vendor by fire, water, flood, windstorm, utility failures, rodents, acts or vandalism, insurrection, civil disorders, strikes, criminal acts, theft. Exhibit Management will not be responsible for any failure of electric or other services. Vendors wishing to insure their goods must do so at their own expense. If unusual equipment is to be installed, or if appliances that may be subject to fire codes are to be used, the Vendor shall
communicate with Fort Wayne Newspapers for information concerning facilities or regulations. No Vendor shall allow any article or thing to be brought into or any act to be done on the premises which shall increase the premium on any policy or policies of insurance held by Exhibit Management, the Sponsor, the Landlord, or the Vendor Service, or which may cause any policy or policies of insurance to be cancelled..The Vendor shall at all times protect, indemnify, save and keep harmless the Exhibit Management, Sponsor, Landlord, Vendor Services against any and all loss, cost, damage, liability or expenses arising from or out of or by reason of any accident or any other occurrence, including death, to anyone, including the Vendor, its agents, employees and invitees, which arises from or out of or by reason of said Vendor’s occupancy and use of the Exhibition premises or part thereof.
10. Cancellation:
Exhibit Management reserves the right to cancel the expo without notice if it is deemed necessary by Exhibit Management. If the expo is cancelled, the Vendor’s booth fees that have been paid in advance to Exhibit Management will be refundable in full, but Exhibition Management will not be liable for any expenses or lost profits.
11. Interpretation and Amendments:
Exhibit Management shall have the full power to interpret and enforce all rules contained herein and the power to make amendments there to and to enact such rules and regulations as shall be considered necessary for the proper conduct of the expo. All proposed amendments by Vendor, Landlord or Vendor Service must be submitted in writing and agreed upon in writing by Exhibit Management.
12. Correspondence:
Address all correspondence & contracts relative to exhibits to: Event Marketing, Fort Wayne Newspapers, 600 W. Main St., Fort Wayne, IN 46802. Faxes may be sent to the Events Marketing Team: 260-461-8689.
13. Governing Law:
This contract shall be governed by the laws of the State of Indiana, without regard to choice of law provisions.
14. Food & Beverage Sampling/Selling:
Please contact the Fort Wayne-Allen County Department of Health to determine if a food permit is required. Any requirements, fees, etc. are the responsibility of the Vendor. No sale of open concessions type food is permitted. All food and beverages must be sealed and contained. Subject to Exhibit Management's approval.
Official Rules and Regulations
1. Statement of Policy:
All Vendors are equal regardless of size and should be given equal opportunity, within reason, to present their product or service in the most effective manner to the audience. We ask you to be a “good neighbor” and to remember we
want you to be successful.
2. Contract Conditions:
The following contract conditions have been formulated for the protection and best interests of all concerned. As such, the terms and conditions of these official regulations shall apply to and be in effect between Fort Wayne Newspapers and the SportONE Parkview Fieldhouse, and any Vendor whose contract is received and to whom space is rented. All points not covered are subject to the decision of Fort Wayne Newspapers.
3. Definitions:
As used herein, “Producer” means Fort Wayne Newspapers. “Exhibit Management” means Fort Wayne Newspapers exhibit managers. “Vendor” means the person or firm on whose behalf booth space is rented. “Landlord” means the SportONE Parkview Fieldhouse. “Vendor Service” means any official supporter so named by the Exhibit Managers to act in the capacity.
4. Contract for Exhibit Space:
Contracts by Vendors shall be made on the official contract form only. Exhibit Management will promptly accept or reject each contract received and will furnish additional information to each Vendor whose contract has been accepted. Exhibit Management reserves the right to rearrange or renumber the floor plan and relocate any exhibit if it appears necessary for the good of all Vendors.
5. Rental:
All prices are outlined in the exhibit contract. The contract for exhibit space must be signed by a duly authorized agent of the Vendor and submitted with non-refundable deposit. Such payment along with the date of contract will be used for determination of booth selection. Any Vendor reserving booth space that fails to occupy his space by 1 hour prior to the expo beginning shall forfeit all rights to the use of assigned space and Exhibit Management reserves the right to dispose of such space, with no refund to the Vendor.
6. Vendor Service:
For our mutual protection, the Producer has selected a firm to act as official suppliers of pipe and drape, and exhibit erection. After Exhibit Management receives your contract for exhibit space, a Vendor Information Packet will be made available to you that will include all pertinent information necessary for planning your exhibit.
7. Use of Space and Solicitation in Exhibit Hall:
The aisles and other spaces in the Exhibition Hall not leased to Vendors shall be under control of the Exhibit Management. All displays, interviews, conferences, distribution of literature, lectures, sales and transactions of business of any nature whatsoever shall be made inside the space contracted for. Sideshow tactics or any undignified methods of attracting
attention will not be permitted. (Note: No person or persons, other than Vendors, will be permitted to conduct business in the Exhibition Hall or on the grounds without the express authorized permission of the Exhibit Management. Violators will be escorted from the premises of the Exhibition Hall. The Exhibit Management asks that all Vendors abide by the set rules and regulations and to report any violators to the Exhibit Management for appropriate action.)
8. Restrictions In Operating of Exhibits:
(a) Noise-Making Devices: Exhibits which include the operation of instruments, radios, taking motion pictures, public address systems, or any noise resulting from the demonstration will not annoy or disturb adjacent Vendors or expo patrons.
(b) Care of Building and Equipment: Vendors or their agents shall not injure or deface the walls of the building, the booths, or the equipment of the booths. Vendors are forbidden to drive tacks, nails or screws into the walls or woodwork. When such damage appears, the Vendor is liable to the owner of the property so damaged.
(c) Fire Prevention: All hangings must clear the floor. Electrical wiring must conform to the rules and guidelines given by the Allen County War Memorial Coliseum. This information will be included in the vendor information packets. If inspectors indicate that any Vendor has neglected to comply with these regulations or otherwise incurs fire hazard, Exhibit Management reserves the right to cancel all or such part of any exhibit(s) may be irregular. City Fire regulations must be observed. All booth decoration, fabrics, decorative or otherwise must be flame-proofed in accordance with fire prevention requirements of the City of Fort Wayne, Indiana.
(d) Safety Precautions: Vendors shall take precautions for the safety of their personnel, other Vendors and all other persons upon the premises, and shall comply with all applicable provisions of Federal, Sate and Municipal safety laws, building codes and ordinances.
(e) Maintenance of Booth Space: Vendors shall keep their booth space clean and orderly at all times and shall not engage in activity which would unduly interfere with visitors or other Vendors, or would be in violation of law, regulation or ordinances.
(f ) Construction: In general, each exhibit is entitled to a reasonable sight line from the aisle regardless of the size of the exhibit. The exposed backs or sides of all booths must be properly draped or finished with no signage so that it will not
interfere with adjoining booths. Company signage, used in any booth, can be no taller than the pipe and drape at the back of the booth, which is 8 feet high.
(g) Booth: The Vendor agrees to produce his exhibit in dignified taste and in keeping with the reputation and image of the expo and to provide staff to be present in the booth during show hours. Vendor agrees to dismantle booth only after the close of the show. No early breakdown is permitted. You may be excluded from future expos as a result of breaking down early.
(h) Enforcement: The Vendor agrees to comply strictly with applicable terms and conditions contained in the agreements between the Landlord, the Producer, and Exhibit Management regarding the Exhibition premises. The Exhibit Management reserves the right to restrict exhibits, which because of noise, method of operation, materials or any other reason, become objectionable and also to prohibit or evict any exhibit which in the opinion of the Exhibit Management may detract from the general character of the expo as a whole. This reservation includes persons, things, conduct, language, printed matter, or anything of a character which the Exhibit Management determines is objectionable the exhibit or does not conform to the standards of the expo. In the event of such restriction or eviction, the Exhibit Management is not liable for any refund or other exhibit expenses.
(i) Sales: Vendors may sell merchandise from their booth. Vendor is responsible for collecting 7% sales tax on all purchases. Distribution of free samples and advertising materials shall only be allowed from the Vendor’s Booth Space.
(j) No Assignment or Subletting: There will be no more than one business per booth. Separate businesses owned by the same entity may be allowed. This will be determined on a case by case basis, and at the discretion of Fort Wayne Newspapers.
9. Liability:
The Exhibit Management, Sponsors, Landlord, Vendor Service and their officers and staff members disclaim all liability for damages or losses caused to or by any Vendor by fire, water, flood, windstorm, utility failures, rodents, acts or vandalism, insurrection, civil disorders, strikes, criminal acts, theft. Exhibit Management will not be responsible for any failure of electric or other services. Vendors wishing to insure their goods must do so at their own expense. If unusual equipment is to be installed, or if appliances that may be subject to fire codes are to be used, the Vendor shall
communicate with Fort Wayne Newspapers for information concerning facilities or regulations. No Vendor shall allow any article or thing to be brought into or any act to be done on the premises which shall increase the premium on any policy or policies of insurance held by Exhibit Management, the Sponsor, the Landlord, or the Vendor Service, or which may cause any policy or policies of insurance to be cancelled..The Vendor shall at all times protect, indemnify, save and keep harmless the Exhibit Management, Sponsor, Landlord, Vendor Services against any and all loss, cost, damage, liability or expenses arising from or out of or by reason of any accident or any other occurrence, including death, to anyone, including the Vendor, its agents, employees and invitees, which arises from or out of or by reason of said Vendor’s occupancy and use of the Exhibition premises or part thereof.
10. Cancellation:
Exhibit Management reserves the right to cancel the expo without notice if it is deemed necessary by Exhibit Management. If the expo is cancelled, the Vendor’s booth fees that have been paid in advance to Exhibit Management will be refundable in full, but Exhibition Management will not be liable for any expenses or lost profits.
11. Interpretation and Amendments:
Exhibit Management shall have the full power to interpret and enforce all rules contained herein and the power to make amendments there to and to enact such rules and regulations as shall be considered necessary for the proper conduct of the expo. All proposed amendments by Vendor, Landlord or Vendor Service must be submitted in writing and agreed upon in writing by Exhibit Management.
12. Correspondence:
Address all correspondence & contracts relative to exhibits to: Event Marketing, Fort Wayne Newspapers, 600 W. Main St., Fort Wayne, IN 46802. Faxes may be sent to the Events Marketing Team: 260-461-8689.
13. Governing Law:
This contract shall be governed by the laws of the State of Indiana, without regard to choice of law provisions.
14. Food & Beverage Sampling/Selling:
Please contact the Fort Wayne-Allen County Department of Health to determine if a food permit is required. Any requirements, fees, etc. are the responsibility of the Vendor. No sale of open concessions type food is permitted. All food and beverages must be sealed and contained. Subject to Exhibit Management's approval.
